Receiving e-delivery notes and issuing a goods receipt

When the SEO key is set up (SEO is the state e-delivery note system), the menu has Received delivery notes — the delivery notes that suppliers have sent to your company.

Fetching and viewing

The list is filled from the SEO system; for each delivery note you see the number, the sender and the status, with a PDF view of the original.

Confirming receipt and the goods receipt

When the goods physically arrive, click “Confirm receipt” on the received delivery note:

1. A form with the line items opens — for each one you enter received and, if applicable, returned (returned cannot be greater than received).
2. The programme first automatically records the physical receipt of the goods (a mandatory step under the SEO rules), waits for the delivery note to move to “Delivery confirmed”, then sends the electronic goods receipt.
3. The goods receipt gets its own number (PRIJ-year-number) and a status that you track in the list: Sent → Accepted / Rejected by the sender. If SEO reports an error, there is “Try again”.

If processing on the SEO side takes a while, the programme will ask you to click again — the second click skips the physical receipt already recorded and sends only the goods receipt.

Deadline

The recipient has 8 days from the physical receipt of the goods to issue a goods receipt; a delivery note that nobody replies to lapses after 30 days.