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Drafts and numbering

Updated 07/10/2026

Draft

Save an unfinished document with the “Save as draft” button — the customer and the date are enough, the line items can even be empty. A draft:

  • has no number (the numbering is not used up),
  • does not enter the analytics or the KPO ledger (the income ledger for flat-rate taxpayers),
  • cannot be sent by email, to SEF (the national e-invoicing system) or to SEO (the e-delivery note system),
  • can be deleted permanently (the “Delete” button — the numbering is not used up, so there is no gap).

There can be several drafts at the same time, of any type. When you issue drafts, they get their numbers in the order in which you issue them, not the order in which they were created: if the last issued invoice is 33, the first draft you issue gets 34, the next 35. An invoice issued directly, without a draft, in between them gets the next number in the same sequence.

When it is ready, click “Issue” on the document page: the document then gets a number and today’s date (the legal date of issue is the day of actual issue). In the lists you recognise drafts by their badge and by the status filter.

Numbering

In Settings → Numbering you choose, for each document type:

  • the prefix (e.g. “RF-”),
  • whether the number contains the year,
  • the number of digits of the sequence number,
  • a counter reset every year (yes/no),
  • the next number — crucial when you switch from another programme in the middle of the year: you continue your own numbering.

The programme does not allow duplicate numbers: the next number cannot be less than or equal to the highest already issued for that type and year. Documents already issued keep their number regardless of later changes to the settings.

That is why two combinations of settings are not allowed:

  • a reset every year without the year in the number — from 1 January the counter would start from 1, and that number (e.g. “RF-0001”) already exists from last year. With a reset, include the year in the number; if you do not want the year, turn the reset off (the sequence continues across the years).
  • the same prefix for two document types — each type has its own counter, so the second type would issue a number the first one already has. Each type gets its own prefix.